President - Dave Chapman
Vice-President - Mark Kerndt
Secretary/Editor - Paula Smith
Treasurer - Linda Pagel
August 18, 2007 Meeting
March 17, 2007 Meeting
2008 IHA District Map
2008 District Directors
Meeting Minutes
Iowa Holstein Association Board Meeting Minutes
August 18, 2007
President Dave Chapman called the Board of Directors meeting of the Iowa Holstein Association to order at 2:01 p.m. on August 18, 2007 at the Heritage United Methodist Church, Waverly. All members were present except Arlyn Snuttjer, District 4; Dave Knipper, District 8; and Jerry Renes, Director-at-Large.
Brian Harbaugh moved, Jay Hansen seconded to approve the minutes of the March 17, 2007 meeting. Motion carried.
Treasurer Linda Pagel reported a checking account balance of $15,388.36 as of August 17. She reported that the income for the year to date was $35,937.52 and expenses were $31,025.24. One CD will mature in October. Jay Hansen moved to approve the report, seconded by Doug Lyons. Motion carried.
Executive Committee - Paula Smith reported that the committee met in the morning. Board certification for 2008 was discussed. District 1 is entitled to two additional directors and District 8 is eligible for one additional director. No three-year term district directors will be elected in 2008. Tom Simon, director-at-large, will not eligible for another term in 2008, however, he can run as an additional director for District 8. The Fall Executive Committee meeting will be November 16 in West Union. The board meeting is scheduled for 10:00 a.m., November 17 at Tap't Out, West Union. The 2008 State Convention will be held at the Hotel Winneshiek, Decorah, February 29-March 1. Paula has updated most of the information for the files on the web site. Once all the current files are updated, she will contact Jeff Simon so the updates can be uploaded on the server. After the October Herald is done, Paula will begin working on updating the look of the association’s web site. Her goal is to have it all completed by the November board meeting. Bob Rahe moved to approve the Executive Committee report, seconded by Carl Mensen. Motion carried.
Herald - Mark Knudtson reported that Midwest Holsteins will be printed again this fall with our October Herald. The December issue is now going to be our "Junior" issue. Different ideas for the web site were discussed. We do not currently have a link from the Holstein World's web site, and it was decided not to pay their fee to have a link from their web site. With next year's state show scheduled in June, the deadline for the June issue will be moved ahead. The new deadline for that issue will be announced later. Also a periodical permit has been applied for with the postal service. This will reduce our postage rates and should decrease the mailing time. With our current permit, the mailing time has been several days before some of our members receive the Herald.
Membership - Linda Pagel reported that new adult and junior memberships were gained at the Iowa State Fair. As of August 17, there are 550 adult members, 64 business members and 296 junior members. Becky Kramer has done an awesome job gaining memberships through her work.
Program Development and Management - Jay Hansen commented that Holsteins were not represented on Blue Ribbon Row again at this year's State Fair. Francis Costello and Sons are already interested in Blue Ribbon Row for next year.
Sale - Brian Harbaugh reported that for next year's sale, there will be a flat 15% commission, a commission cap at $10,000 and no catalog fee. The fitting crew will be the same as in 2007. Selectors (Duane Gibbs, Dan Moon, Scott Courtney, Alan Dykshorn and Greg Pagel) will receive 3% for their services, and the sale manager will receive 3% for his work. All of the selectors will be listed on the sales force. Scott Courtney will serve as sale manager, John Hager as auctioneer and Alan Dykshorn will be asked to read pedigrees. Additional sales staff will be Scott Culbertson and Steve Berland. A list of all sale consignors should appear in one of the state sale ads. There is also a limit of 3 consignments per farm.
Show - Mark Kerndt commented that this year’s show was one of the largest shows and the quality of cattle was excellent once again. As far as Mark knows, there were not any problems at the show. Ultrasounding did not happen since the people hired cancelled two weeks before the show. The state fair is considering purchasing their own ultrasound equipment and having some people trained for future fairs. Next year's state show is hosted by District 4 and will be June 11 and 12. They will try to book someone to ultrasound at next year's show with fee being paid by the state association. The committee is working on the development of the Iowa Holstein Association's show ring policy. The Ethics Committee will be one representative from the state show committee and two representatives from the host district. If there are any violations, the Ethics Committee will present it to the State Show Committee and then it will be presented to the Executive Committee. The goal of the committee is to have it completed by the November board meeting.
Junior Advisory - The junior meeting and testing for the 2008 quiz bowl and dairy jeopardy will be at the same time as the November board meeting. The advisory committee is going to form an award committee because of the increase in junior member participation. The parents of juniors do not want to be involved in selecting the award winners. One change is for the state DJM and state young DJM awards that members will now have to complete the respective national forms to apply for the state awards.
Auxiliary - President Jeanne Hansen announced that a scholarship was awarded to Jenn Vander Veen.
Futurity - Kathleen Scott reported from the original 86 entries that 7 head were exhibited this year. Regancrest Cinderella-ET exhibited by Regancrest Farms won the 2007 Futurity. The $690 purse was divided among the exhibitors on a percentage basis. First place received 20% down to 4% for 7th place. The remainder was divided equally among the exhibitors. In addition, International Protein Sires donated cash awards of $250-$150-$50 to the first three placings.
Brian Harbaugh moved to approve the committee reports, seconded by Carl Mensen. Motion carried.
Since the association didn't place any ad prior to the national convention supporting Leroy Eggink's candidacy, the association will sponsor a congratulatory ad to him.
John Wetherbee moved to adjourn the meeting, seconded by Bob Rahe. Motion carried with adjournment at 2:46 p.m.
Respectfully submitted,
Paula Smith, Secretary
Iowa Holstein Association Board Meeting
Minutes
March 17, 2007
President Dave Chapman called the Board of Directors meeting of the Iowa Holstein Association to order at 9:24 a.m. on March 17, 2007 at Tap’t Out, West Union. All members were present except Brian Harbaugh, District 1; and Bob Rahe, director-at-large. The following were seated respectively for the two absent directors listed above: Leroy Eggink and Geneve Wetherbee. Trent Henkes moved, seconded by Mark Kerndt to approve the seating of the directors. Motion carried.
Carl Mensen moved, and Dave Knipper seconded to approve the minutes of the November 18, 2006 meeting. Motion carried. Tom Simon moved to approve the minutes of the February 24, 2007 board reoganizational meeting, seconded by Carl Mensen. Motion carried.Treasurer Linda Pagel reported a checking account balance of $22,246.25 as of March 15. She reported that the income for the year to date was $17,860.49 and expenses were $6,091.22. Two CDs will mature in April. Mark Kerndt moved to approve the report, seconded by Leroy Eggink. Motion carried.
Executive Committee - Paula Smith reported that the committee met on Friday night. The committee discussed various ideas for helping Leroy Eggink with his campaign for national director. President Chapman will be mailing a letter to all of the convention delegates encouraging them to vote for Leroy. In the June Herald, we will have a full page ad about Leroy and his photo will be on the cover. Another suggestion is to place an ad in the June Cattle Connection supporting Leroy’s campaign. Any comments or suggestions made regarding the committee reports will be given during that committee report. Dave Knipper moved, seconded by Carl Mensen to approve the report. Motion carried.
Junior Advisory - Larry Landsgard commented that the juniors would auction a hoof trimming package for ten head donated by Ken Wesenberg prior to the sale. At the state convention, the income for the auction items was $1,190, and the expenses for those items totalled only $115 since some items were donated. Terry and Kelly Eick will be the junior show chairmen at the 2007 State Junior Show. At the state fair if a question arises regarding the show, members should contact Eicks about it. They have decided to continue holding the junior convention in conjunction with the adult convention. The committee would like to thank Hansen’s Farm Fresh Dairy for sponsoring shirts for the national junior convention contestants.
Herald - The Midwest Holsteins publication continues to be a favorable project for the association and an excellent advertising opportunity for members. We will be applying for a periodical permit. This should save us postage expense, plus more importantly, it should shorten the mailing time especially when Midwest Holsteins is printed and mailed in another state.Membership - Linda Pagel reported that reminder cards will be sent soon to any 2006 members who hadn’t paid for 2007 yet. Our membership is approximately the same level as last year, so far.
Program Development & Management - This year’s state picnic will be held on August 18. Tour stops will be Terry and Kelly Eick’s farm and possibly visiting another nearby farm that has a compost shed. We still need somebody to represent us for Blue Ribbon Row at the State Fair. If you’re interested, please contact Jay Hansen.
Show - Mark Kerndt reported the committee recommends that the District hosting the State Show at the Iowa State Fair should have the following responsibilities: provide 5-6 people to assist the dairy superintendent with checking in animals, working the show ring, clerking the show and enforcing the show ring code of ethics. The district should provide her with a list of who is helping. When hosting the State Show, but not in conjunction with the State Fair, the District is responsible for all management of the show including working with the Ethics Committee to enforce the show ring code of ethics which may include ultra sounding udders. The committee also recommends that when our State Show is held with the State Fair that any suspected violations be reported in a timely manner to the state fair dairy superintendent. They also recommend the Iowa Holstein Association follow the final decisions made by the superintendent and follow the penalties laid out in the State Fair premium book and by the State Fair Board. However, we suggest the Iowa Holstein Association also reserves the right to impose any additional penalties on violators as they see necessary. The committee recommends that the Iowa Holstein Association form an Ethics Committee. This committee would be responsible for working with the host district to enforce and report rule violations at our Iowa State Holstein Show. The committee will consist of three people. They may be allowed to use devices or measures spelled out in the State Show rules to enforce the show ring code of ethics. The Ethics Committee would report any violations to the Show Committee which would then make a recommendation on penalties to the Executive Board of the Iowa Holstein Association. The committee recommends that the committee chair work on rewriting the State Show Rules and Regulations to include the responsibilities of the Ethics Committee and the penalties for any violations at our State Show. This will be done by the next committee meeting and submitted for a full review. The committee discussed showing heifers based on height instead of age, and they are opposed to this idea.
Trent Henkes moved to approve the Show Committee report, seconded by Leroy Eggink. Motion carried.
Sale - Brian Harbaugh, committee chair, was unable to attend since he was busy with sale preparations at the fairgrounds. It was reported that there were 87 lots in the sale. The Executive Committee had discussed the number of sale catalogs printed. Presently, every member receives a catalog in the mail. They recommend that this could be reduced to possibly one catalog per household and maybe some businesses could be taken off the list for the catalog. Mark Kerndt moved that the committee review the mailing list for the catalog before next year’s sale, seconded by David Lyons. Motion carried.Arlyn Snuttjer moved to approve the committee reports, seconded by Trent Henkes. Motion carried.
Field Representative Becky Kramer reported that she would be working in western Iowa this next week. As far as showing the heifer classes by height, this idea came from the grass roots level, so the association is just investigating the proposal. The national association has spent very little money, approximately $300, on this project. Becky commented that Wisconsin had barn meetings recently targeted toward the young dairy farmers. Programs were presented by local loan officers, vets and other dairy professionals. These were very popular with their members.Leroy Eggink encouraged members to join the Iowa State Dairy Association. Presently there are only 80 members, and there could easily be 2,200 members. To encourage farmers to join, the ISDA has received donations to purchase a calf to be used in a membership drawing. All members’ names will be put in for a random drawing for this calf. They’re hoping this will be an incentive to get more people to join.
Mark Knudtson moved to adjourn the meeting, seconded by David Lyons. Motion carried with adjournment at 10:37 a.m.
Respectfully submitted,
Paula Smith, Secretary
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