August 28, 2010
President Mark Kerndt called the Board of Directors meeting of the Iowa Holstein Association to order at 2:17 p.m. on August 28, 2010 at the NICC Dairy Center, Calmar, Iowa. All members were present except for Tom Gavin, District 1; Don Korver, District 4; Carl Mensen, District 8; and Mark Knudtson, Larry Madren, Bob Rahe and Jerry Renes, Directors-at-Large. Larry Landsgard was seated for Tom Gavin, Dave Chapman for Don Korver, Lisa Chapman for Jerry Renes, and Doug Lyons for Larry Madren. Motion carried for the seating of these individuals.
Trent Henkes moved to approve the minutes of the March 20, 2010 meeting as printed in the Herald, seconded by Tom Simon. Motion carried.
Treasurer Linda Pagel reported a checking account balance on August 27 of $2,580.36. She reported that the income for the year to date was $30,621.60 and expenses were $26,921.88. Linda recommends that for the cd which needs to be renewed in September that we invest $14,000 in a cd and put the remainder of $6,391 in the checking account to help cover expenses for the rest of the year. Larry Landsgard moved to approve the Treasurer's report, seconded by Dave Chapman. Motion carried.
Paula Smith, Secretary, reported that the Executive Committee did not meet. Items that would have been descussed were that District 1 is entitled to two additional directors and District 8 is eligible for one additional director. There will not be any 3-year district director elections held for 2011. The Fall Executive Committee meeting will be November 12 in West Union. The board meeting is scheduled for 9:00 a.m., November 13 at Tap't Out, West Union. The NICC Dairy Club Sale is scheduled for the same date as our board meeting in West Union. The 2011 State Convention will be held at the Dubuque Holiday Inn, February 25-26. A national regional member meeting will be held in conjunction with our convention. Trent Henkes moved to approve the Executive Committee report, seconded by Dave Lyons. Motion carried.
Herald - Dave Knipper reported that Midwest Holsteins will be printed again this fall, and ads are due anytime. Ad rates will remain the same for 2011. The December issue will be our "junior issue".
Membership - Linda Pagel reported that the adult membership is down slightly, but we have continued to gain new members. As of August 27, the association has 501 adult members, 57 business members, 85 auxiliary members, and 221 junior members. The junior members is currently the same number as it was for the end of 2009.
Program Development and Management - Jay Hansen reported that no herd represented the Holstein breed for Blue Ribbon Row at the State Fair. This year is the 100th Anniversary Dairy Show at the National Cattle Congress. The committee recommends that the Association sponsor the Wednesday night meal and serve the meal. Dave Knipper moved that we donate $500 for the meal along with volunteers to serve it, seconded by Brian Harbaugh. Motion carried.
Sale - Doug Lyons reported that discussions are underway for lining up the sale management for the 2011 state sale. The committee recommends that a $50 catalog fee needs to be implemented for dropped consignments starting with the 2011 state sale.
Show - Tom Simon reported that the State Show was held in West Union on July 20 and 21. Tommy Araki was the judge for the open show, and Bob Hagenow for the junior show judge. He thanked District 1 for hosting the show. The location of the 2011 State Show is yet to be determined and will be hosted by District 4. Since the state show rotation is down to just 3 districts hosting it, it has been suggested that a long term plan needs to be determined.
Juniors - Trent Henkes announced that the 2010 State Junior Convention will be December 28-29 in Decorah with the location to be finalized. Cow awards will now be presented at the State Junior Convention so that deadline has been changed to December 1. The DJM and Young DJM awards will be presented at the State Adult Convention, and the January 2 deadline will remain the same. The junior officers will plan the junior convention.
Dave Chapman moved to approve the committee reports, seconded by Dave Knipper. Motion carried.
2014 Convention - Larry Landsgard reported that Dubuque has been approved by the National Board for the 2014 National Convention. The sale chairs are investigating three possible locations for the sale. Katie Stoll has agreed to co-chair the non-delegate activities committee along with Dave and Vickie Knipper. Matt Stewart has volunteered to chair the history committee. Elmer Paper has looked through various old assocation photographs and has identified people in the various photos. Mildred Lyons will also look through the photos that aren't identified. Kelli Dunklee will work on contracts with the Dubuque motels. Then once National is satisfied with the contracts, representatives from our state association will sign them.
Holstein Field Representative Dennis Devore reported that registrations are up 4% and pedigrees are up 5%. More cows are being classified but in fewer herds. It is taking approximately 30 days to process transfers. If you feel that your paperwork is taking longer, please feel free to contact him.
New Business - Matt Hamlett commented that his daughter, Jaclyne, is currently serving on the state dairy princess committee. Some feel that some changes need to be implemented as far as the committee process is concerned. It is felt that the process needs to be updated. However, everyone is very pleased with the princesses. Matt and Jana Hamlett will visit with other individuals and will make recommendations regarding the princess committee at a future board meeting.
Tom Simon moved to adjourn the meeting, seconded by Randy Hanson. Motion carried with adjournment at 3:18 p.m.
Respectfully submitted,
Paula Smith, Secretary
March 20, 2010
President Mark Kerndt called the Board of Directors meeting of the Iowa Holstein Association to order at 9:20 a.m. on March 20, 2010 at Tap't Out, West Union, Iowa. All members were present except for Brian Harbaugh and Tom Gavin, District 1; Don Korver, District 4; and Dave Knipper and Jerry Renes, Directors-at-Large. Larry Landsgard was seated for Tom Gavin.
Trent Henkes moved to approve the minutes of the November 21, 2009 meeting as printed in the Herald and the February 27, 2010 reorganization board meeting minutes, seconded by Tom Simon. Motion carried.
Treasurer Linda Pagel reported a checking account balance on March 15 of $5,933.38. She reported that the income for the year to date was $16,281.37 and expenses were $9,228.63. Trent Henkes moved to approve the Treasurer's report, seconded by Tom Simon. Motion carried.
Paula Smith, Secretary, reported on the Executive Committee Meeting. The state picnic was discussed, and it was decided that NICC's dairy center could be a back-up location for the state picnic. A member had expressed concern about the capped fees. After discussion, the committee recommends leaving the fee as is. Leroy Eggink is running for a second term as a national board member, so the state will pay for a half page ad in support of Leroy in the national convention souvenir program. One of the 2011 Regional Meetings will be held in conjunction with our state convention in Dubuque. The bylaws changes were reviewed. The 2014 state convention will be held in Dubuque with the national convention committees in charge of their appropriate areas. Tom Simon moved to approve the Executive Committee report, seconded by Trent Henkes. Motion carried.
Sale - Since Chair Doug Lyons was busy at the sale, Mark Kerndt reported for him that the committee should consider a catalog fee for dropped consignments. Otherwise, things have been going smoothly for the sale, and there is an excellent line-up to be sold.
Herald - Paula Smith reported that the Midwest Holsteins continues to be successful for the association. Extra copies of the June issue will be available at the National Convention in Minnesota.
Junior - Trent Henkes commented that the state junior convention in December was successful. It cost the junior association approximately $800. However, with Trans-Ova's donation at the state sale, these expenses will be covered. The juniors are doing more of their own committee work and planning their activities than in the past.
Membership - Linda Pagel reported that reminder cards were just mailed to those who have not renewed for 2010. District rebates will be calculated on March 1 membership totals. She will be sending our association's list of current members to the National Association soon.
Program Development and Management - Jay Hansen reported that Costellos are interested in representing the Holstein breed for Blue Ribbon Row at the State Fair. The state picnic will be August 28. Larry Finch has expressed interest in hosting the picnic. It was suggested to see if Doug and Lynnette Lyons might be interested in also hosting the picnic along with contacting the Dairy Center in Calmar as a back up plan.
Show - Tom Simon reported that the State Show will be in West Union on July 20 and 21. Tommy Araki is the judge for the open show, and Bob Hagenow is the junior show judge. Cattle can arrive on Sunday but not before 8:00 am. Ultrasound will be used again at this year's show. One change for the show is that a copy of the registration paper must be included for each animal entered in the show. Kaitlin Hanson is in charge of entries, and Jason Menne is in charge of the facilities. New for this year's show is a herdsmanship award sponsored by Larry and Jane Madren.
David Lyons moved to approve the committee reports, seconded by Bob Rahe. Motion carried.
Business - Larry Landsgard moved that Mark Kerndt write a letter of recommendation in support of Leroy Eggink that would be sent to all national convention delegates, seconded by Trent Henkes. Motion carried.
The current fee structure for capping cow fees at $200 was discussed. It was mentioned that most organizations charge a flat fee regardless of size. There are less than 10 herds in the state that qualify for the capped fees. After discussion, Carl Mensen moved to leave the fee structure as is, seconded by Larry Madren. Motion carried.
Since Larry Finch hasn't given a definite answer on hosting the picnic, Jay Hansen moved that the Executive Committee, if necessary, should decide the location of the picnic with Lyons and NICC as possible back-up hosts, seconded by Mark Knudtson. Motion carried.
At the state convention, our board voted to endorse the Dairy Price Stabilization Program. Mark Kerndt asked if he should send a letter to Iowa's congressmen and senators to inform them of our support of the program. Larry Landsgard moved that Mark send a letter to each of them, seconded by Larry Madren. Motion carried.
The suggested bylaw changes were reviewed. In Bylaw III Section 12 and Bylaw VII Section 4, email will be included as a means for notifying members. In Bylaw X Section 1 - the following will be included "all activities are subject to the approval by the Iowa Holstein Association Board of Directors". Under Corporate Divisions, Iowa Holstein Services should be removed as this no longer applies to the association. In Bylaw X Section 3, it will state "age guidelines for the various programs such as shows, contests, awards, etc. shall coincide the National Junior Holstein Association recommendations". Mark Knudtson moved to approve the amendments, seconded by David Lyons. Motion carried.
2014 Convention - Larry Landsgard reported that Kelli Dunklee visited Dubuque in early March. There is concern about having enough meeting rooms for the junior activities. The committee chairs/co-chairs have been selected. If you are interested in serving on a committee, please contact the appropriate chair. A reimbursement policy should be decided for the convention. The executive committee recommends that since we're a volunteer organization that only actual materials, postage, etc. should be reimbursed. Mark Knudtson moved to adopt the executive committee's recommendation to only pay for actual expenses, seconded by David Lyons. Motion carried. Also, if you are interested in working on a historical display, please contact Larry Landsgard.
Larry Madren moved to adjourn the meeting, seconded by Bob Rahe. Motion carried with adjournment at 10:32 a.m.
Respectfully submitted,
Paula Smith, Secretary
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